Compliance software for med spas
Inspection-ready.
Every single day.
Your med spa's compliance in one place: daily safety logs, staff licences and medical director paperwork. The binder an inspector asks for, in one click.
Founding price $49/mo, locked in · Cancel anytime · No patient data, ever
What your staff see each morning
Today's checks on the front-desk iPad. Tap, log, done.
Today · Main St
Tue, Oct 14
Emergency kit check is overdue. Still time to log it today.
- Fridge 1 temperature4.2 °C · min 3.1 · max 5.0 · Maria, 9:12Done
- BLS-certified person on siteJen R., card valid to Mar 2027Done
- Emergency kit & hyaluronidaseDue 11:00 · weeklyOverdue
- Cleaning logDue at closeLater
What you hand the inspector
Every log, licence and sign-off, in one PDF.
Inspection binder · last 12 months
Records kept since March 3. 1,402 entries, every exception documented.
Staff credentials
8 of 8 verified
Supervision documents
All in date
MD chart review
Signed Sep 30
Exceptions
3, all explained
Illustrative data.
Now onboarding our first 20 founding spas at $49 a month, locked in for as long as they stay.
What's at stake
One complaint can put your licence on the line.
Regulators are looking closer at med spas. When they do, what matters is what you can prove on paper.
City inspection review · New York
73%of med spas lacked proper medical oversight
26%had unlicensed or expired staff
Source: New York City Council review of med spas
FDA warning letter · Texas · April 2026
1,800 units
of neurotoxin the spa bought but never recorded in patient charts. It was the FDA's first warning letter of this kind to a med spa.
Source: FDA warning letter, reported by the American Med Spa Association
When something goes wrong
Your licence
is what's reviewed when a delegated treatment goes wrong. Boards ask who did it, under whose orders, and whether it was supervised.
Delegation rules: e.g. Texas 22 TAC 169.27
Why now
2026 changed the rules.
FDA
First drug-tracing warning letter to a med spa, over purchased versus administered units (April 2026).
Indiana
Med spa registration and serious adverse events reported to the board within 15 days (2026).
Texas
Written delegation orders, posted supervising physician and staff credential badges (since 2025).
Everywhere else
Only 12 states have med spa rules today. More are drafting them (AMA, April 2026).
How it works
Twenty seconds a check. The binder builds itself.
Log on the front-desk iPad
Sign the iPad in once. Staff pick their name, enter the reading, done. No passwords to share, no training day.
See what's due at a glance
The Today screen shows what's due, overdue or missed, flags that need a note, and anything expiring in the next 60 days.
Export the binder
One PDF with every log, credential and supervision document, ready for an inspector, insurer or lawyer.
What's tracked
Everything inspectors ask for.
Set up in about two minutes from three questions about your spa.
Fridge temperatures
Daily min/max for every neurotoxin fridge.
Emergency kit
Weekly check, hyaluronidase on hand, nothing expired.
Sterilizer spore tests
Weekly results, pending lab results flagged after 7 days.
Cleaning log
Each room, each open day.
Licences & BLS
RN, NP, PA, MD, esthetician. Expiry warnings 60 days ahead.
Medical director
Agreement, standing orders, quarterly chart-review sign-off.
OSHA bloodborne pathogens
Exposure plan and yearly staff training on file.
Permits
CLIA, DEA and facility permits with expiry dates.
One click.
The whole binder.
Timestamped logs, verified credentials, supervision documents and every exception with its note. Nothing hidden, nothing to assemble the night before.
Download a sample binder (PDF)No email needed.
Sample Med Spa · Main St · Oct 2025 – Sep 2026
Inspection binder
- Staff credentials
- Supervision & safety documents
- Fridge temperature log
- Emergency kit checks
- Sterilizer spore tests
- Cleaning log
- Exceptions & completion
Generated from timestamped records · Export 7F3K-29QA · Page 1 of 48
Pricing
One plan. Everything included.
Founding price · first 20 spas only
$49per location / month$79
Locked in for as long as you stay. Or $490 per year.
Less than one hour with a healthcare lawyer. A fraction of a $995 compliance kit, and unlike a kit, it stays current.
- Unlimited staff and devices
- All checks, credentials and documents
- Overdue and expiry warnings on one screen
- Unlimited binder exports
- Cancel anytime, export anytime
Start your binder today
- 1Sign in with your work emailWe email you a 6-digit code. No password.
- 2Set up your spa in about two minutesOpen days, fridges, sterilizers and your team.
- 3Pay $49/month to start loggingOr $490/year. Your checks start the day you pay.
Founding price for the first 20 spas · Cancel anytime · Export your records anytime
No patient data
We store staff and equipment records only. No names, charts or photos of patients.
Records you can trust
Entries can't be edited or deleted. Corrections sit beside the original, with who and when.
Hosted in the US
Encrypted in transit and at rest. Your data is yours to export anytime.
A real person answers
Email support@medspabinder.com. Jay from MedSpaBinder reads and answers every message.
Questions
Does this replace my medical director?
No. It keeps the proof that oversight happens: the agreement, standing orders and chart-review sign-offs.
My staff won't use another app. Will they use this?
They don't need their own logins or training. Sign the front-desk iPad in once; it shows today's checks, and staff pick their name and enter a reading. Most checks take under 20 seconds.
Do I have to switch booking software?
No. MedSpaBinder sits beside Vagaro, Mangomint, Boulevard or whatever you use.
Is this legal or compliance advice?
No. It's a tool for keeping records. Requirements vary by state, and you stay in charge of your program.
What if we're closed on some days?
Tell us your open days once. Closed days never show as missed.
What happens to my records if I cancel?
They stay readable and exportable for 12 months. You can download everything anytime.
Free templates
Prefer paper for now?
34 printable logs, checklists and forms for med spas. Free, no email needed.
How ready is your spa today?
Ten questions. Two minutes. See your gaps before an inspector does.
Take the readiness check