Free printable template · PDF
Neurotoxin (Botox) Inventory Log
A running inventory for one neurotoxin product. Every vial that arrives, is opened for a patient, is wasted or is returned gets a line, with its lot number and expiry, and the balance is carried down. Count the fridge against the balance at month end.
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Neurotoxin (Botox) Inventory Log
MedSpaBinder
Clinic
Product and vial size
Supplier
Storage (fridge ID)
One sheet per product and vial size. Every line updates the balance. Count and reconcile at least monthly.
Month-end count: ______ vials Matches balance? Yes / No Counted by: __________________ Date: __________
Why track toxin by lot number
When every vial is logged with its lot number, a recall, an adverse event or a question about where a product came from becomes a quick lookup instead of a search through invoices and charts. FDA has warned about counterfeit and unapproved botulinum toxin products being sold to clinics, and advises buying only from the manufacturer or licensed distributors.
How to use this log
- Log deliveries the day they arrive: lot, expiry and number of vials, with the invoice number. Keep the invoice.
- When a vial is opened, write the patient's chart number (not their name) and the lot. Record the units given in the patient's chart as usual.
- Record wasted or expired vials as out, with the reason in the notes.
- At month end, count the vials in the fridge. If the count doesn't match the balance, find out why and write it down.
Questions
Should I track units or vials?
Track vials here and units in the patient's chart. Vials are what you can count in the fridge; units per patient belong in the treatment record.
Is Botox a controlled substance?
No. Botulinum toxin products aren't controlled substances, so DEA controlled substance records don't apply. They're still prescription drugs, and a lot-level log is what makes recalls and reconciliation manageable.
General guidance, not legal or medical advice. Requirements vary by state; follow your medical director and product labels.