Free printable template · PDF
Medication Inventory Log
A monthly count sheet for the medications and injectables you keep on the shelf and in the fridge. List each item once, count it, check the expiry, and mark what needs reordering or pulling.
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Medication Inventory Log
MedSpaBinder
Clinic
Storage area
Count date
Counted by
Pull anything expired and anything that will expire before the next count. Controlled substances go on their own log.
Reviewed by: ______________________ Date: ____________
How to use this log
- Count on the same day each month, and use one line per product and lot.
- Set a par level for each item, the quantity you always want on hand, so reordering isn't left to memory.
- Pull expired stock the day you find it, mark it in the "Expired / pulled" column, and dispose of it the way its label and your state require.
- Check your emergency medications here too, or on your emergency kit checklist, so an expired epinephrine is never the one you reach for.
What belongs on a separate log
- Controlled substances (for example phentermine, testosterone or ketamine) need a running per-drug record that meets DEA and state rules. Use a controlled substance log.
- Neurotoxins are easier to reconcile on a per-vial log with lot numbers.
- Refrigerated items also need a daily temperature log for the fridge they're in.
Questions
How often should medication inventory be counted?
Monthly is common for non-controlled stock, and it's what this sheet is laid out for. Busy clinics often count high-value items weekly. Follow any schedule your state or medical director sets.
What should happen to expired medications?
Separate them so they can't be used, record them, and dispose of them according to the label and your state's rules, often through a reverse distributor or your medical waste company.
General guidance, not legal or medical advice. Requirements vary by state; follow your medical director and product labels.